GDPR Compliance & Privacy Policy

The most information we hold on any given client is what you give us, i.e. your name, address, telephone number and email address (if applicable), along with any data related to your electrical installation such as certificates issued and photographs we may have taken for planning the job or as before/after comparisons. This information is available to us. Other subcontractors or service providers not specifically named here do not have access to this information. No payment details are collated or stored by Hamilton Dynamics, so your credit card and bank account are quite safe from our end if you choose to appoint us to undertake your electrical work and disclose such methods. Communications you receive from us may be written or verbal, but would only be directly related to your enquiry. We don’t send out marketing rubbish such as email offers, leaflets, vouchers, freebies, letters or any other unsolicited offers or materials, and we only engage in passive advertising such as print advertisements in certain selected publications.

Here’s the legalities:

Hamilton Dynamics – Privacy Note

Effective Date: 01/04/2025

Hamilton Dynamics (“we,” “our,” “us”) is committed to protecting your personal data and respecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Information We Collect

We do not collect personal data through this website.

We only collect the following information directly from you when you engage our services:

  • Name
  • Home Address
  • Email Address
  • Contact Telephone Number / Mobile Number

2. Lawful Basis for Processing

We process your personal data under the following lawful bases:

  • Contractual necessity: to provide you with the electrical services you request.
  • Legal obligation: to comply with regulatory and tax requirements.
  • Legitimate interests: to maintain business records and communicate effectively with you.

3. How We Use Your Information

We use your personal data to:

  • Provide and manage our electrical services
  • Arrange appointments and communicate about work
  • Issue invoices, receipts, and quotations
  • Comply with legal and regulatory obligations

4. Sharing Your Information

We will never sell or rent your personal data.

We may share your data only with:

  • Professional advisers (e.g., accountants) where necessary for compliance
  • Law enforcement or regulators if legally required

5. Data Security

We implement appropriate technical and organisational measures to safeguard your data from loss, misuse, or unauthorised access.

6. Data Retention

We retain your personal data only for as long as necessary to provide services and meet legal, tax, and regulatory requirements. After this period, data will be securely deleted.

7. Your Rights

Under UK GDPR, you have the following rights:

  • The right to access the personal data we hold about you
  • The right to correct inaccurate or incomplete data
  • The right to request erasure of your data (where legally permitted)
  • The right to restrict or object to processing in certain circumstances
  • The right to data portability (to receive your data in a usable format)
  • The right to lodge a complaint with the Information Commissioner’s Office (ICO)

8. Contact Us

To exercise your rights or for any questions regarding this policy, please contact:

Hamilton Dynamics
info@hamiltondynamics.co.uk
0113 460 1038

If you are unhappy with how we handle your data, you also have the right to lodge a complaint with the ICO: www.ico.org.uk.

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